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SSCS AdCom Minutes
28 August 2000
Handlery Hotel, Union Square, San Francisco
Part 1: Summary of Motions and Actions
Part 2: Meeting Minutes
Minutes approved on February 4, 2001 by the AdCom at the San Francisco Marriott Hotel.
3. .WELCOME AND INTRODUCTIONS Bruce Wooley
4. .SECRETARY'S REPORT Asad Abidi
5. .TREASURER'S REPORT Dave Hodges
6. .IEEE Trends: Division I Director's Report Ralph Wyndrum
7. .MEETINGS COMMITTEE REPORT Mark Horowitz
8. .PUBLICATIONS COMMITTEE REPORT Dick Jaeger
9. . NOMINATIONS COMMITTEE REPORT Bob Swartz
10. AWARDS COMMITTEE REPORT Dick Jaeger
11. CHAPTERS COMMITTEE REPORT Jan Van der Spiegel
12. MEMBERSHIP COMMITTEE REPORT Steve Kosonocky
13. MEMBER SERVICE SUGGESTIONS John Corcoran
14. HISTORY PROJECT PROPOSAL Lew Terman
15 EDUCATIONAL ACTIVITIES COMMITTEE REPORT Kevin O'Connor
. . . . .Distinguished Lecturers Program -- survey results Dick Jaeger
16. EXECUTIVE OFFICE REPORT Anne O'Neill
17. NEW BUSINESS TAB Strategic Panning Bruce Wooley
18. 2001 ADCOM MEETING SCHEDULE Bruce Wooley
19. 2001 BUDGET VOTE Dave Hodges
20. ADJOURNPart 1: Summary of Motions and Actions
Motion 1: To approve the minutes of 6-Feb-00. The motion passed without dissent.
Motion 2: To loan VLSI 2001 $35K. The motion passed without dissent.
Motion 3: To approve Tim Tredwell as chair of ISSCC Executive Committee. The motion passed without dissent.
Motion 4: To provide technical cosponsorship for BCTM, GaAsIC, DAC, ICCAD, and ISLPED. The motion passed without dissent.
Motion 5: To delegate to the Meetings Committee the authority to cooperate with conferences and workshops. The motion passed without dissent.
Motion 6: To fund an additional $10K to develop and produce a DVD of ISSCC and JSSC with new index of meta data and citation linking. The motion passed.
Motion 7: To fund $30K for IEEE to port the ISSCC/JSSC digital archive and database to IEEEXplore. The motion passed.Motion 8: To increase the number of SSCS predoctoral fellowships to a maximum of two/year to be awarded at the discretion of the Committee ($25K each) beginning in 2000. The motion passed.
Motion 9: To fund 17 chapters requests for subsidies totaling $14,955. The motion passed.
Motion 10: To fund an additional $3K for support of new chapters. The motion passed.
Motion 11: To award the Japan Chapter as the SSCS Outstanding Chapter. AdCom agreed the award was at the discretion of the committee and a vote was not necessary.
Motion 12: To fund a membership promotion for ISSCC and IEDM similar to previous years. (details in the body of the minutes) The motion passed.
Motion 13: To fund up to $35k for 2001 membership survey expenses to examine both ways of attracting new SSCS members and to better survey climate of existing SSCS members. The motion passed.
Motion 14: To approve the attached Society budget for 2001 including the four additional expense items separately approved during this meeting. The motion passed.
Pending action items from the 27 August 1999 meeting:
AI 8-99 I. T.R. Viswanathan will investigate MOSIS funding issues at CAS, and make a recommendation whether SSCS should contribute to this program.
Pending action items from the 28 August 2000 meeting:
AI 8-00 A. The Long Term Planning Committee, chaired by Charlie Sodini, has been charged to prioritize the suggestions for member service enumerated in agenda item #13.
Part 2: Meeting Minutes
The meeting was called to order by SSCS President Bruce Wooley.
A. Roll Call
(a.) Voting members present Asad Abidi Stephen Kosonocky Bob Swartz Anantha Chandrakasan Toshiaki Masuhara Lew Terman John Corcoran Kevin O'Connor Rudy van de Plassche Dave Hodges Willy Sansen Jan Van der Spiegel Mark Horowitz Charlie Sodini Bruce Wooley Dick Jaeger Christer Svenssen
(b.) Voting members absent Sergio Bampi Eby Friedman T.R. Viswanathan Gerhard Fettweis Chris Mangelsdorf Neil Weste
(c.) Guests present Gary Baldwin Stan Schuster John Trnka Rakesh Kumar Tim Tredwell Ralph Wyndrum Steve Lewis
B. The minutes of the 6-Feb-00 SSCS AdCom meeting were distributed earlier in the spring by Secretary Asad Abidi.
Motion 1: To approve the minutes of 6-Feb-00. The motion passed without dissent.
C. The list of outstanding Action Items was reviewed. Of three, just one is outstanding:
AI 8-99 I. T.R. Viswanathan will investigate MOSIS funding issues at CAS, and make a recommendation whether SSCS should contribute to this program.
While AdCom believes industry is now funding MOSIS, T. R. Viswanathan is requested to confirm and officially close this action item.
This AdCom has been concerned at recent meetings that SSCS was accumulating excessive budget surpluses. With the leveling off of stock markets and substantial new demands for support of centralized IEEE services to members, groups, and societies, surpluses are unlikely to be a problem for SSCS at least for the next couple of years.
The JSSC and the conferences and symposia sponsored by SSCS are operating smoothly. Final financial results for 2000 will be very consistent with the history of recent years. The members responsible for these activities have done their jobs very well. Major initiatives, including the 3 year old SSCS Executive Office and the CD-ROM publishing program, are meeting program objectives and operating close to their approved budgets. The one major financial item that is neither controllable nor predictable is the total return on our long term investments. Over the past several years, total investment returns averaged about 20% annually. With the leveling off of major market indices, SSCS total investment income is likely to be down by 80% +/- in 2000 compared to 1999. For the first seven months of 2000, our total investment return was only 1.9%. The charts attached summarize our changing financial situation. Recall that our budgets are always calculated very conservatively.
After some data smoothing, net results for JSSC and Meetings show gentle increasing trends. (All the details are shown in the attached spreadsheet for the period 1994-2001.) As the result of Council and AdCom actions, the “All other” expense category has grown much faster, from $104K in 1995 to a budget of $493K for 2000. The chart attached shows year by year data for Investment income and All “other” expenses, including projections for 2000 and 2001. Only Investment income and “other” expense are plotted because these two categories alone account for almost the entire change in our overall SSCS net financial results.
The All “other” expense category in the chart attached includes costs of the IEEE headquarters assessment, Executive office, net CD-ROM outlays, chapter support, distinguished lecture series, fellowship and awards expenses, and AdCom’s own meeting expenses. All but the first of these are discretionary expenses under direct control of AdCom. The “SSCS net” includes JSSC and total results for all meetings. Not shown in the attached charts are the proposed large new assessments by the IEEE Board to cover costs of electronic publishing, online submission of conference proceedings, rejuvenation of Spectrum, improved IEEE web servers around the world, and other costly activities. As shown on the attached spreadsheet, the potential new assessments for SSCS are $194K in 2000 and $304K in 2001. The Board of Directors has not yet approved these new assessments, but this or some other form of new assessment on that general scale is very likely to be imposed.
The SSCS remains in a very strong financial position, with assets exceeding $3.5M. The 12-year record is shown here. Our funds in the long-term investment pool are split among a U.S. stock index fund (50%), a U.S. bond fund (30%), international investments, and money market.
The adopted 2000 operating budget, as previously approved by AdCom, and the preliminary proposed 2001 budget for consideration at this meeting, are shown on the spreadsheet. Despite the downturn in outlook for our investment income and the prospect of actual deficits for 2000 and 2001, I do not recommend any cutbacks based on financial concerns. I do caution against major new commitments for 2000 and 2001, at least until the size of any new IEEE assessments are firmly determined.
I give my heartiest thanks to Anne O’Neill, who contributes at least 90% of the effort required of the Treasurer. She is a real professional and a pleasure to work with.
Overall assets of IEEE are very large and growing rapidly. Societies are a major source of that revenue. Infrastructure Oversight Committee, headed by Ken Laker has been founded by Bruce Eisenstein with a goal of identifying benchmarks with respect to similar organizations. GSA was running 19% of overhead, similar to profit-making Telecom firms. So far the committee has identified $1.2 million to place under watch.
Membership
Wally Read is chairing a blue ribbon committee. One focus will be on the fact that volunteers are more satisfied with IEEE than members. We lose about 9 or 10% of members a year.
The attached table shows membership growth over the last 17 years with 352,259 members in December 1999, up 5.2% since 1998. In July 2000, IEEE memberships were 337,626 up 3.8% over July 1999. This is made up of a 1.4% increase for the US and 8.3% for other regions. IEEE is on target to meet 2000 goal of 365,000 members at year-end.
IEEE Society memberships are 382,925 (July 2000) which is down 0.4% since July 1999.
2001 IEEE dues remain unchanged. There has been no increase in 6 years.IEEE Presidential Election
This year's candidates for IEEE BoD candidates are Raymond D. Findlay and Lloyd A. Morley with one approved petition candidate, Arthur W. Winston. Pete Lloyd Morley is a candidate who has served as IEEE TAB President.
IEEE Awards Presentations in Vancouver
This year's awards presentations in Vancouver at IEEE Honors Ceremony included the IEEE President’s Award along with the IEEE Third Millennium Medals, the IEEE Medals and IEEE Awards.
IEEE President’s Award recognizes outstanding individuals whose careers have exhibited distinguished leadership and contributions to the public. For the First IEEE President’s Awards, the awardees were William H. Gates, Chairman of Microsoft and Andrew S. Grove, Chairman of Intel who delivered an inspiring commentary that evening.
IEEE Xplore Today
Contains over 620,000 documents published since 1988. It supports subscriptions for members, packages (IEL, ASPP, POP) for institutional customers, and it merges permissions. It offers free access to tables of contents of all periodicals, conference proceedings, and standards. It enables three search choices:
- Author Name List
- Basic Search enables users to quickly construct simple Boolean searches
- Advanced Search enables users to use complex search syntax to create highly targeted searches
IEEE Xplore Tomorrow
Reciprocal rights among Societies for online rights can be arranged but the issue of where revenue streams go needs to be addressed.
IEEE Online Catalog & Store
The IEEE Online catalog and store was launched 28 Dec 1999 and is now definitive source for IEEE products. It has become a leading channel of IEEE single sales. As of 15 June 2000 it has over $500,000 in sales of over 6,800 products purchased. It makes available IEEE Pubs, IEEE-USA, IEEE Standards & IEEE Education. Catalogs for those products lines now use same source data and are merging online store sites.
Next phases of the Online Catalog and Store will improve searching, automate Web to back office systems, improve subscription handling and improve integration with other services.
2000 renewal update
Progress in 2000 shows:
- 7.1% increase in transactions processed
- 304,000 transactions in 2000 vs. 284,000 in 1999
- 95% processed within 14 days against a goal of 95%
- 80,600 renewals received via the web - 29% of total
- Automatically updating back office systems from web became operational in Feb
This shows substantial improvements over the last year. According to renewal member survey, ~ 95% were pleased with web renewal and paper renewal. Among those who don't use the web, the most often stated reason is preference to pay by check (~42%) with 30% also expressing security concerns.
The metrics for the 2001 renewal this fall expect turn around within 2 weeks. Currently 1/3 of renewals are online, with a goal of 50% by next year.
Concentration Banking
To improve IEEE financial controls IEEE is implementing concentration banking. It
- Provides a bank account with unlimited check writing and higher rates of interest than traditional business checking accounts
- Is mandated for all geographical units and conferences
- Is being initially implemented for US geographical unit and conferences
- Results in greater monetary returns for the IEEE units
For example, a concentration account with Melon bank provides an account that is your own account. It's deposits are swept into interest bearing account nightly. It complies with the IRS. The IEEE goal is to get a better return on money. It is believed that through Melon and its affiliates we will. It is also believed that we probably will get web access to check accounts at any time of day or night. Melon allows instant credit card transfer which can be great for international transfers in a number of currencies.
Contract Execution
To improve the IEEE financial controls, all procurement contracts with an expected value equal to or greater than $25,000 must be executed at the IEEE Operations Center. "Executed" means signed. All other volunteer responsibilities, remain the same.
The $25,000 threshold may be too low and will be adjusted after the diversity of contracts is understood. The US portion of the program will be implemented first. A metric of turn around should be part of the system. Expected volume is 3 to 4 a week.SSCS leadership anxiety comes from exposure to university systems where the slow down is extreme.
Ralph expressed confidence in Dan and the staff's ability to implement this practice effectively. Please contact Ralph with problems to make sure the appropriate levels of leadership are aware of any specific problem issues.
IEEE Manuscript Central
IEEE now has a Web based manuscript submission and peer review system called Manuscript Central.
- Author submits article via web
- Review done via secure web site
- Editor tracks article progress
- System helps with reminders
A pilot in 1999 by 3 IEEE Societies showed positive results. Manuscript Central is now used by 5 IEEE groups:
- IEEE Communications Society
- IEEE Microwave Theory and Techniques Society
- IEEE Antennas and Propagation Society
- IEEE Power Engineering Society
- IEEE Transactions on Very Large Scale Integration (VLSI) Systems -- cosponsored by CAS, CS and SSC
Eight more groups signed up to deploy and 6 more groups are interested.
The JSSC editor and SSCS Publications Committee have reviewed the characteristics of Manuscript Central and determined their current hard copy document dissemination to peer reviewers better serves the time constraints of the volunteer reviewers. Turn around time is detailed in the Publications Committee Report.
A. ISSCC Report -- John Trnka
|
ISSCC Paper Statistics
|
||||
Source |
Submitted |
Accepted |
% accepted |
% of program |
| North America |
159 |
92
|
58%
|
53%
|
| Europe |
67
|
31
|
46%
|
18%
|
| Far East |
89
|
50
|
56%
|
29%
|
| Total submits |
315
|
173
|
55%
|
|
| Plenary |
3
|
|||
| Totals |
315
|
176
|
||
|
ISSCC Budget Summary
|
|||
Item |
1999 Actual |
2000 Actual |
2001 Budget |
| Total Income |
$1,360,276
|
$1,532,504
|
$1,414,844
|
| Total Expense |
$1,271,352
|
$1,365,347
|
$1,402,732
|
| Computer Purchases |
$29,943
|
||
Net Income |
$88,924 |
$143,215 |
$12,112 |
Expense Observations 1999-2000
Item
1999 Actual
2000 Actual
2001 Proposed
Member Early
Nonmember Early
$405
$415
$425Member Late
Nonmember Late
$455
$465
$475Member On-site
Nonmember On-site
$495
$515
$525Student Member
Student Nonmember
$75
$95
$95Tutorials (each)
Short Course
$300
$300
$300Extra Digest
Extra Slide Supplement
Extra CD-ROM
$75
$75
$75
$75
$75
$75With respect to member versus nonmember fees, an AdCom member posed "Is a 20% difference enough to motivate joining? Perhaps 35% is better for the future." Bay area members are the most apt to voice price sensitivity because registration fees are all that they see, versus out-of towners whose registration fees are dwarfed by their travel and accommodation fees. AdCom encouraged a two phase differential over time for registration. It was suggested that member/ nonmember rates be considered for Short Courses as well.
It was observed that a conference should avoid on-site registration because the actual cost is typically $75 to $90 given the costs of onsite computers, and over printing of proceedings to ensure enough copies on site. In conclusion AdCom preferred that a conference manage itself and should make their own decisions.
Item
1999 Actual
2000 Actual
2001 Proposed
Member Early
Nonmember Early
274
348
313Member Late
Nonmember Late
334
310
279Member Onsite
Nonmember Onsite
186
219
197Student Member
Student Nonmember
76
92
87Speakers Total Tutorials
Short Course
340
368
368Comments: Half of ISSCC attendees are new and half are repeats from the previous year.
Year
Rate
Attendance
Income
Expense
Net Income
1990 170 1991 170 1992 250 1993 250 1994 250 1995 275 1996 290 1997 310 1998 320 1999 330 2000 340 2001# 350 * Expense includes some Council/Society items
# Expenses for 2001 are budget numbers
B. CICC Report -- Rakesh Kumar attachment
The 2000 Conference held May 21 - 24, used electronic projection very successfully for all presentations. Attendees gave the hotel and location excellent reviews. The number of exhibitors was up. CICC had sponsors for coffee breaks, happy hour, T-shirts and cups. A CD-ROM of Powerpoint presentations is planned. CICC had increased publicity efforts via emails, an EET banner ad, an ISD ad, and coverage in the SSCS newsletter.
The keynote speaker was Joe Pumo of Motorola who spoke on “Computer and communications convergence in the world of SoC”. For the luncheon Dr. Rudolf Danner of JPL spoke “Of hummingbirds and undiscovered worlds: Optical interferometry and NASA’s quest for habitable planets.” The conference included 3 full days of 25 sessions, 3 panels, 4 Educational sessions and 20 exhibit booths.
Our attendance was down 8% from our plans [ 551 Vs 600]. See attendance trends graphed in an attachment.
- 70% of attendees were from the US and Canada; 16% from Europe; 9% from Japan.
- 78% were from Industry versus 20% from Academia.
Of the 260 technical papers submitted, 129 were accepted (49%).
- 47% of paper submissions were in the fields of Analog, Communications and, Wireless.
- 8 papers were invited
- Paper submissions were from 27 countries.
- The accepted papers were from 15 countries.
- 48% US versus 52% International
- 51% Industry versus 49% Academia.
San DiegoTechnical Registration Educational Sessions Income Expenses Surplus Surplus Percent
Income down $ 5K
Expenses Up $ 13K
Attendance/Proc Sales - $ 15K CD-ROM +$ 5K Ed Sessions - $ 14K Printing +$ 4K Exhibits +$ 8K T Shirts/Cups/Coffee +$11K Sponsorships +$ 15K Projection - $ 5K Promo/Mailing - $ 3K In 2001 the CICC will be in San Diego, CA May 6-9, 2001 with the URL: www.ieee.org/conference/cicc.
San Diego
San DiegoTechnical Registration Educational Sessions Income Expenses Surplus Surplus Percent C. 2000 Symposium on VLSI Circuits Report -- Bill Biddermann attachment
Tables with registration and financial information are attached.
The rump sessions for the Hawaii meeting were:
Package Modeling: Or Silicon in System Debug?
Organizers:
Bruce Gieseke (AMD)
Yusuke Ohtomo (NTT)Are Analog CMOS Technologies Near Extinction?
Organizers:
Behzad Razavi (UCLA)
Tsuneo Tsukahara (NTT)How to Prosper in a World of Embedded DRAM
Organizers:
P. Gillingham, MOSAID
M. Motomura, NEC
Organizers/Moderators Technology: Organizers/Moderators Circuits: J. Woo, UCLA
T. Shibata, Univ. of TokyoS. Borkar, Intel
T. Kozawa, STARCThe Invited Speakers were:
- Addressing ESD for Microprocessors and ASICS in 21st Century Technologies
Ajith Amerasekera - Texas Instruments- MEMS Structures and Circuits
Khalil Najafi - University of Michigan- MT 2000 Terminal and its Requirements for Device Technologies
Kiyohito Nagata, NTT Mobil Communications- Where Does Memory Go in the 21st Century?
(Evolution and Revolution of Memory Technology)
C.-G. Hwang, Samsung Electronics Co., Ltd.
The Short course was Circuit Design for Wireline and Optical Fiber Communications
Organizer: Behzad Razavi, UCLA
- Analog Front End Design for ADSL - Richard Hester, Texas Instruments
- ADSL Circuit Design - Bernhard Zojer, Infineon
- Overview of Gigabit Ethernet Over Twisted Pair - Sailesh Rao, Level One
- Gigabit Ethernet Implementation Issues - Kamran Azadet, Lucent Technologies
- Overview of Optical Communication Standards - Noboru Ishihara, NTT
- Broadband Circuits for Optical Communications - Edi Sackinger, Lucent Technologies
- Overview of Clock Recovery Techniques - Behzad Razavi, University of California
- Clock Recovery Circuits for SONET - Yuriy Greshishchev, Nortel Networks
The New Conference Officers for 2001 are:
General Chairman David Scott, Texas Instruments
Technical Program Chairman Shekar Borkar, Intel
Secretary Gitty Nasserbakht, ProximD. Meetings Committee Report -- Mark Horowitz
Mr. Horowitz reported on policy directions agreed to by the Meetings Committee.
- Encourage web registration for SSCS meetings.
- Ask ESSCIRC to have IEEE distribute their proceedings.
ESSCIRC needs to change their contract with their publisher and will discuss it at the fall executive meeting.
- Add a question to a membership survey for conference evaluation.
- "In column one check which conferences you have attended in the last two years and please rate the conferences in technical quality.
1 excellent, 2 good, 3 average, 4 poor, 5 close down, x don't know
CICC IEDM SYMPOSIUM ON VLSI CIRCUITS OTHER________ DAC ISSCC SYMPOSIUM ON VLSI TECHNOLOGY OTHER________ ESSCIRC ISCASS OTHER________ 2. "What would you like to see more of at conferences?"
Motion 2: To loan VLSI 2001 $35K. The motion passed without dissent.
Motion 3: To approve Tim Tredwell as chair of ISSCC Executive Committee. The motion passed without dissent.
Motion 4: To provide technical cosponsorship for BCTM, GaAsIC, DAC, ICCAD, and ISLPED. The motion passed without dissent.
Motion 5: To delegate to the Meetings Committee the authority to cooperate with conferences and workshops. The motion passed without dissent.
A. JSSC Report -- Stephen Lewis, Editor attachment
January through March issues were late.
Regular paper submissions continue at high level.
Publication Delay components (in days):
6-month Period
6-month Period
Detailed tables on Manuscripts Actions, Regular Issue Papers Published, Paper Publication Delay History and a bar chart of Manuscript Submission History are attached. Associate Editor Changes:
Retired: Bernard Boser and Atsushi IwataElizabeth Stewart has been hired at IEEE Publications Department as the new staff Associate Editor.
New: Ted Enomot and Khalil Najafi
- The page budget for the year 2000 is 2300 pages.
- The page count in from 1/1/00 to 6/60/00 is 944.
- Page count in 1999 was 2,068
- Page count until 6/30/99 was 910
- Page charge revenue 1/1/00 to 6/60/00 was $32,010
We will allow manuscripts to be submitted as attachments in pdf by email to jssc-subm@ieee.org.
B. Electronic Publishing Report -- Tim Tredwell attachment
The Roadmap of the Electronic Publishing Archives first presented at the February 2000 AdCom meeting was distributed for reference. There is a delay at the moment due to problems with software that links across CDs on multiple platforms. The publications committee recommends proceeding to issue with a DVD of the archive with new metadata (keyword index and linked citations), a target price of $120/member with nonmember perhaps double, and a goal of delivery in time for the 2001 ISSCC.
There was also discussion about spending another $100K to issue a remastered JSSC digital archive, with production quantities of about 2,000 to provide continued service for that product line. This discussion was tabled until February, 2001.
Motion 6: To fund an additional $10K to develop and produce a DVD of ISSCC and JSSC with new index of meta data and citation linking. The motion passed.
Motion 7: To fund $30K for IEEE to port the ISSCC/JSSC digital archive and database to IEEEXplore. The motion passed.
The Nominations Committee consists of Bob Swartz (Linear Technology), Hugo DeMan (K.U. Leuven), Bob Meyer (UC Berkeley), Akihiko Morino(NEC), Behzad Razavi (UCLA)
Three elected AdCom members with expiring terms (Abidi, Hodges, Masuhara) expressed willingness to run again. There were no petition candidates.
Nominations Committee searched for 5 additional candidates to satisfy the SSCS Bylaws requirement of 1.5 candidates per opening.
An extensive list of candidates was narrowed to 13 potential candidates. A total of 7 candidates from this list were invited to run for AdCom. There were two declines.
| Asad Abidi (UCLA) (reelection) | Gary Baldwin (Agilent) | Kiyoo Itoh (Hitachi) |
| Bryan Ackland (Lucent) | Jonathan David (Cadence) | Toshiaki Masuhara (Hitachi) (reelection) |
| Kunihiro Asada (Univ of Tokyo) | Dave Hodges (UC Berkeley)(reelection) |
Comments: This is very strong group with good distribution and balance:
There are 12 nominees for IEEE Fellow that SSCS has received so far.
There were 8 nominations for the predoctoral Student Fellowship. The committee selected Jafar Savoj at UCLA who's advisor is Razavi.
Motion 8: To increase the number of SSCS pre doctoral fellowships to a maximum of two/year to be awarded at the discretion of the Committee ($25K each) beginning in 2000. The motion passed.
Nominees for the IEEE Solid-State Circuits field award are being evaluated by committee.
Attachments include a graph of chapter growth and the table of subsidy applications.
SSCS has 32 chapters: 2 new chapters since February 2000. They are geographically distributed as follows.
Seven in regions 1- 6, Three in Region 7 (Canada), Sixteen in Region 8 (Europe) and Five in Region 10 (Far East). There are also three student chapters.
Atlanta (CAS/SSC - M. Brooke, P. Allen) Iran student Chpt Sharif Univ, Fotowat Seoul, Korea (SSCS/EDS), Moon Lee Baltimore (ED/SSC), Paul Potyraj Japan, H. Ishikawa Taipei, C. K. Wang Beijing, Z. Wang Los Angeles, A. Abidi Toronto, Raymond Chik Benelux, M. Steyaert Minsk Belarus, Mulyarchik U.K and Rep. Ireland, M. P. Kennedy Boston, Bruce Hecht Montreal (M. Sawan) U.K and Scotland, J. Brown Bulgaria (CAS/SSC), Mladenov Nizhny, Novgorod (Russia) (EDS/MTT/AP/CPMT - Y. Belov) Ukraine (ED/MTT/CPMT/SSC), N. Voitovich Chicago (SSC/ED/CS) N. Phoenix Novosibirsk student chpt, Novikov University of Nis, Yugoslavia Student Chpt (ED/SSC)D. Pantic Dallas (Paul Yu) Novosibirsk (EDS/MTT/COM/CPMT - Boris Kapilevich) West Switzerland, C. Eng Finland/Estonia (SSC/SP/CAS), Vello Kukk NSW-Australia (CAS/SSC), Weste Yugoslavia (SSCS/EDS), Ninoslav Stojadinovic Germany, Blume Ottawa (SSCS/CAS/EDS), Ken Schultz Zurich, Quitung Huang Greece (CAS/SSC), Skodras
Santa Clara, John Merrill Chapters Subsidies
The Chapters Committee reviewed requests and activities reports from 17 chapters. Details are in the attached chart. The committee recommended AdCom approve all the requests totaling $14,955.
Motion 9: To fund 17 chapters requests for subsidies totaling $14,955. The motion passed.
Motion 10: To fund an additional $3K for support of new chapters. The motion passed.
Outstanding Chapter Award
There were 6 nominations/applications for the new award; Japan, Dallas, Ireland, Baltimore, and two student chapters.
Motion 11: To award the Japan chapter the SSCS Outstanding Chapter Award because of their many successful activities; their effective use of distinguished speakers, their cosponsorship of 3 conferences, their ISSCC2000 review meeting, their initiation of a student award, their good membership growth, (727 to 754) and their plans to spin off a new chapter in Kansai.
AdCom agreed the award was at the discretion of the committee and a vote was not necessary.Chapters meeting in conjunction with ISSCC
Mr. Van der Spiegel observed that for Chapters from emerging economies to participate in the annual lunch and meeting for chapter chairs at the ISSCC, they will need subsidies for travel and hotel. He estimated about 10 chapters will need subsidies of $2,500, every other year starting Feb. 2002. Details to add this to the budget for 2002 will be presented for an AdCom vote in February 2001.
Promotions
Mr. Kosonocky presented five graphs showing active membership since 1997; growth in actual quantity of members versus a slowdown in the rate of growth, membership growth overlaid with US employment, a comparison with related Societies and the results of ISSCC promotions.
Motion 12:
To fund a membership promotion for ISSCC and IEDM similar to previous years. With a $25 voucher offered making 1/2 year student memberships free. 1/2 year memberships for higher grades are supported for this promotion as follows:
· SSCS offers free CD-ROM of JSSC
· EDS pays for 1/2 year for EDS membership
· IEEE pays for 1/2 year of SSCS membership
· SSCS pays for $25 off a 1/2 year of IEEE membership
The motion was approved.EDS will promote Society memberships to IEEE members at IEDM
During discussion on this promotion, Mr. Kosonocky observed that if a large drop in response to SSCS membership promotions occurs in 2001, SSCS might consider the following option now being initiated by EDS at IEDM. Conference attendees who are currently active IEEE members, but not EDS members, will be receiving a membership credit voucher entitling them to one-year free of EDS membership. If this is successful for EDS we can try a similar promotion in 2002.
Committee expenses
Committee expenses for the first half of this year were reviewed.
Membership letter Life membership support Memberships at ISSCC Support for ISSCC Membership Booth Membership posters Signs and handout cards used at membership booth Boxing and assembling kits of freebies etc. at ISSCC membership booth Mailing costs of membership kits to chapters Total 2001 Membership survey
Kosonocky reviewed an EDS survey of 2000 of their members in 1999 with 41% or recipients responding. They received lots of good information about member climate.
- Most important perceived benefits were publications, conferences and workshops
- Electron Device Letters and Transactions were the most important publications to the majority of respondents
- Respondents were not very active in EDS section or chapters
- 2/3s attended a non-IEEE conference in the last two years
- 1/2 respondents submitted papers to non-IEEE electron device publication
- and more member information
For SSCS to conduct such a survey, costs would break down as follows:
Survey Addresses of non-IEEE members
(rent lists from another publication or organization)
Names of non- IEEE cost 40 to 80 cents apiece
Possible goals for such a society survey would include:
- Identify ways to attract new members
- Identify ways to serve existing members better
- Can this be an email or online survey?
- Both of the above.
Comments from AdCom included:
Possible sources of mailing lists to consider: Electronic Design, ACM, plus ISSCC
Can we get a list of dropped members?Motion 13: To fund up to $35k for 2001 membership survey expenses to examine both ways of attracting new SSCS members and to better survey the climate of existing SSCS members. The motion passed.
SSCS Surplus Reduction/Member Service Ideas
The following 14 ideas have been collected and categorized. The names in parentheses are the members who suggested this idea or similar ideas. Each committee was asked to provide prioritization or comments on the following items for the Feb. '01 meeting.
AI 8-00 A. Following discussion by the AdCom, the Long Term Planning Committee, chaired by Charlie Sodini, has been charged to prioritize these suggestions.
Meetings Committee
1. Contribute $100K annually to ISSCC to subsidize the conference in general, and ask the management to still budget the conference at break-even. (Corcoran)
2. Contribute $50K annually to ISSCC to pay for food at an "SSCS Reception". (Corcoran, Svensson, Hodges)
3. Support move to electronic projection at ISSCC (Hodges). [already happening]
4. Accelerate transition to electronic publication of conference digests and proceedings (Hodges) [already happening]
5. Provide travel support of $1-2K for 50-75 students to attend Conferences (Sodini)
6. Provide travel support for ISSCC student-authors (Fettweis, Svensson, the latter suggesting "mainly from emerging economies")
7. Subsidize the VLSI Symposium by paying for the cost of CD production, or by supporting student travel to the meeting. (Jaeger)Also see item 11 under "Chapters Committee"
Chapters Committee
8. Provide travel subsidy for chapters chairs from emerging economies to attend a yearly Chapters meeting. (Van der Spiegel)
9. Provide travel support for one of the chapter committee members to visit a new chapter to help get them started. (Van der Spiegel)
10. Make video tape/CD/DVD recordings of distinguished lectures at Chapter meetings; make available to other chapters. (Masuhara)
11. Make CDs and DVDs of the ISSCC short course available to chapters. (Van der Spiegel, Masuhara)Awards Committee
12. Award additional student fellowships. (Van der Spiegel, Hodges, Jaeger)
13. Provide summer fellowships for undergraduate students to do research at a university under guidance of a faculty member. (Van der Spiegel)Also see items 5 and 6 under "Meetings Committee"
Membership Committee
14. Publish a Membership Directory for SSCS. (Kosonocky, Svensson, Masuhara)
Terman presented information about other Societies history projects done in cooperation with the IEEE History Center. The CPMT booklet and SPS monographs and booklet were passed around.
| Societies |
Oral Histories
|
Publication/booklet
|
Exhibition
|
Cost
|
Volunteer cooperation |
| Aerospace and Electronic Systems |
5-8
|
Small flier
|
Photo and text exhibit 2nd in Piscataway |
$18K
|
AESS Historical Advisory Board |
| Communications |
20-30
|
48 pages
|
In Piscataway |
$39K
|
50th Anniversary Advisory Board |
| CPMT |
5-7
|
16 pages and poster
|
Small photo,text and artifact
exhibit for use at a conference. 2nd in Piscataway |
$18K
|
|
| Control Systems | Standing history committee conducted their own interviews | ||||
| Engineering Medicine and Biology |
10-12
|
48 pages
|
In Piscataway |
$35K
|
|
| LEOS | Still in planning phase | ||||
| Signal Processing |
5
|
-- 2 monographs one of the discipline, one
of the Society - both written by Frederik Nebeker. -- Plus a full size 54 page booklet of excerpts that the Society distributed free at two conferences. |
About $35K
|
Terman will solicit through email, suggestions for proceeding with an SSCS history project in cooperation with the IEEE History Center and assistance from AdCom. His recommendations were:
1. To collect oral histories now
2. To determine dissemination issues later.
ISSCC Short Course CD
The Short Course CD for the ISSCC 2000, Circuits and Devices for RF Wireless Networks, completed production early in August. It was shipped to the 300 who ordered it as part of their course registration last February. Additional shipments have been made to approximately 40 to 60 other customers who backordered, due to advertising in the SSCS Newsletter, JSSC, and at SSCS sponsored meetings in the late spring. The IEEE Education Department will take up advertising and inventory management now that product is delivered. Production costs were $21.1K for Incontrol Productions and $4.5K for taping during the hotel presentation. Complimentary copies were distributed to the AdCom members.
Although there is interest and funding set aside to make a CD for the 2001 ISSCC Short Course no champion volunteer has been identified to lead the effort.
Distinguished Lecturers Program -- Richard Jaeger
Twelve SSCS Distinguished Lecturers have presented at the following locations:
Korea (3) · Argentina · Baltimore · Beijing · Boston · Campinas, Brazil · Dallas · Iran · Los Angeles · Puebla, Mexico · Toronto · ZurichAdCom members at this meeting indicated that additional presentations have been made, though not reported.
A summary of June survey of SSCS Chapter chairs indicated these interests in the Distinguished Lecture program.
· Expand the available list of lecturers
· Provide updated or new topics
· Provide lectures on videotape
· Help Chapters structure successful meetings
· Promote lecture topics more widely to members
· Inform chapters better of how the travel funding works
· Encourage speakers to travel to developing regions
· Lecturers do not always respond to invitation for various reasonsA handout was provided that summarized the comments of chapter chairs to this survey.
Mr. Jaeger announced he would like to have a replacement found to implement the suggestions from this survey. Mr. Wooley announced this program will now work under the Chapters Committee.
What's new @ IEEE in Circuits is an opt-in monthly email news alert service initiated by IEEE in June 2000. As one of 10 technical topics offered to members and customers, Circuits, a free email subscription offers news about industry, conferences, societies, IEEE, books and other products. This news service, managed by IEEE marketing, enables a simplified way for SSCS to alert those interested circuits design and technology about upcoming SSC Technology Committee Workshops as requested by the AdCom in August 1999. There are over 3,000 subscribers to this news-alerting service, close to twice as many as were alerted by email to the SSCTC Workshop last summer.
In addition to ads in the Institute, the JSSC, and the SSCS newsletter, initial publicity for this service included a letter from Bruce Eisenstein, IEEE President, emailed to over 400,000 members and customers during the months of May through June. The email publicity was interrupted by the "I love you" virus. Some AdCom members reported not receiving the Eisenstein email.
The management of the list alias by IEEE marketing and IT relieves the IEEE Executive Office of a considerable workload for publicity efforts. The Executive Office is now responsible for industry news leads and society and conference leads. Ms. O'Neill asked AdCom members for feedback on the content and utility of the email news service.
Bruce Wooley reported on the TAB Strategic Planning Retreat of Society representatives held the previous weekend in Irving TX. Participants included TAB members, Society Executive Directors, and IEEE Division Directors. The goal of the strategic planning exercise was to determine IEEE TABs strengths, weaknesses, opportunities, and threats.
TAB top 5 ranked Strengths were:
TAB top 5 ranked Weaknesses were:
TAB top 5 ranked Opportunities were:
TAB top 5 ranked Threats were:
TAB top 5 ranked Critical Issues were:
The February AdCom will be the Sunday before the ISSCC, 4 February 2001.
The August AdCom is still to be confirmed but the goal at this time is to schedule it with the ISSCC Executive Committee, preferably at the San Francisco Marriott, Monday 27 August 2001
In addition to the 2001 budget proposed at the outset of this meeting, additional items voted in by AdCom were summarized:
$10K -- in addition to $230K previously approved for a DVD Archive
$30K -- IEEE Xplore
$25K -- for a second annual predoctoral fellowship
$35K -- survey of membership satisfaction and/or nonmember needs
$100K - Total expenseAn additional $100 K revenue might perhaps be generated by raising ISSCC nonmember registration rates.
Motion 14: To approve the attached Society budget for 2001 including the four additional expense items separately approved during this meeting. The motion passed.
The meeting was adjourned at 6:15 pm.
Respectfully submitted, Asad Abidi, Secretary, SSCS AdCom
Draft 27 October 2000, Anne O'Neill, Executive Director SSCS
Reivsed and approved 4 February 2001.